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Files

Every asset has a Files tab where you can store, organize, and read the documents that belong to it — technical specifications, contracts, site photos, grid-connection paperwork, and anything else your team needs to keep together. Rather than folders, Tensor Cloud organizes files with tags, so a single file can belong to more than one category, and you can filter, group, search, and preview files without downloading them.

To open it, select an asset from the asset list and choose the Files tab — the last tab on the asset view.

Uploading files​

Click Upload at the top of the Files tab, then drag your files onto the upload area or browse to select them. You can also drag files straight onto the file list to start an upload. A single file can be up to 500 MB.

If a file you upload has the same name as one already on the asset, Tensor Cloud asks whether to overwrite the existing file before replacing it. Each file shows who uploaded it and when, so the list doubles as a simple record of what was added and by whom.

Organizing files with tags​

Tags are the main way to organize files. Each file can carry one or more tags, and because tags are not folders, a document can sit in several categories at once — a power conditioner spec sheet can be both a specification and an equipment document and turn up under each. Tags appear as colored chips in the Tags column, and clicking a chip filters the list down to the files that carry it.

File tags come from a workspace file-tag library that is separate from the asset tags used on the asset list. Tags you create for files stay in the file-tag library and don't clutter the asset tag picker, and the other way around.

Tagging a single file​

You can tag one file in two places:

  • In the file list, open the actions menu (⋯) at the end of the file's row and choose Edit tags.
  • In the file details panel, use the tag editor below the file's details.

Either way, pick from the existing tags or type a new name to create a tag on the spot. New tags join the workspace file-tag library so the rest of your team can reuse them.

Tagging several files at once​

To tag many files together, select them with the checkboxes in the file list. A menu appears at the bottom of the screen — click Edit tags to add or remove tags across every selected file at once.

Filtering and grouping​

The Files tab gives you several ways to narrow a long list down to the files you need.

Use the search box at the top of the tab to filter the list by file name as you type.

Filter​

Click Filter to open the filter panel, where you can combine any of the following:

  • Filter by tag — show only files that carry the tags you choose. Selecting more than one tag shows files that have any of the selected tags.
  • File type — Images, Documents, Videos, Archives, or Other, based on the file's extension.
  • Uploaded at — a range of upload dates.
  • Uploader — the workspace member who uploaded the file.
  • Size — a file-size range, from 0 up to 50 MB and over.

The filter shows how many files match out of the total. As a shortcut, clicking a tag chip in the list adds that tag to the filter directly.

Group​

Open the View menu to group the list. By default, files are grouped by tag: each tag becomes a heading, a file with several tags appears under each of them, and files with no tags are collected in an Untagged group at the end. You can switch to Group by uploader, or choose No grouping to see a single flat list.

Sorting and columns​

The list is sorted by upload date, newest first — both within groups and when grouping is off. Click a column header (Name, Uploaded at, Uploader, or Size) to sort by it instead. The View menu also lets you choose which columns to show; the file name is always visible.

Previewing files​

Click a file to open the File details panel on the right. (Use the panel toggle at the top right to show or hide it at any time.) The panel shows the file's name, upload date, uploader, and size, a Download link, the file's tags, and a preview of the file itself.

PDFs and images — PNG, JPG, JPEG, GIF, WebP, and SVG — preview directly in the panel, so you can read a contract or check a photo without downloading it. Click Expand, or click an image, to open the preview full-screen; click the close button or anywhere outside it to return.

Some files can't be previewed inline:

  • Other file types, such as Excel and Word documents, show Preview not available. Download them to open in the right application.
  • Files larger than 50 MB show Too large to preview. Download the file to view it.
  • Password-protected PDFs ask you to download or expand the file; opening it full-screen lets you enter the password.
note

You can upload files up to 500 MB, but inline preview is available for files up to 50 MB. Larger files are still stored and can be downloaded as usual.

Deleting files​

To delete a file, open the actions menu (⋯) on its row and choose Delete, or select several files and click Delete in the menu at the bottom of the screen. Deleting is permanent, so you'll be asked to confirm before the files are removed.

Example file tags​

There are no built-in file tags — you create your own. Because a file can carry more than one tag, a single document can be described from several angles at once: a power conditioner spec sheet might be tagged both type/spec and equipment/pcs, so it turns up whether you group by document type or by hardware. Prefixes like type/ and equipment/ keep related tags together. Start with a small set and add tags as the need arises.