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Files

Every asset has a Files tab for the documents that belong to it: technical specifications, contracts, site photos, grid-connection paperwork, and anything else your team needs to keep together. Files are organized with tags instead of folders, so one file can belong to several categories. You can filter, group, search, and preview files without downloading them.

To open it, select an asset from the asset list and choose the Files tab, the last tab on the asset view.

Uploading files​

Click Upload at the top of the Files tab, then drag your files onto the upload area or browse to select them. You can also drag files straight onto the file list to start an upload. A single file can be up to 500 MB, and you can add up to 100 files at once.

If a file you upload through the Upload dialog has the same name as one already on the asset, Tensor Cloud asks whether to overwrite the existing file. Files with an existing name that you drag straight onto the file list are not uploaded; use Upload to replace them. Each file shows who uploaded it and when.

Organizing files with tags​

Each file can carry one or more tags, so a document can sit in several categories at once and appears under each of them when the list is grouped by tag. Tags appear as colored chips in the Tags column, and clicking a chip filters the list down to the files that carry it.

File tags come from a workspace file-tag library that is separate from the asset tags used on the asset list, so tags you create for files don't appear in the asset tag picker, and the other way around. To rename, recolor, or delete file tags, open the Files tab of the Tags settings.

Tagging a single file​

You can tag one file in two places:

  • In the file list, open the actions menu (⋯) at the end of the file's row and choose Edit tags.
  • In the file details panel, use the tag editor below the file's details.

Either way, pick from the existing tags or type a new name to create a tag on the spot. New tags join the workspace file-tag library so the rest of your team can reuse them.

Tagging several files at once​

Select the files with the checkboxes in the file list. In the menu that appears at the bottom of the screen, click Edit tags to add or remove tags on every selected file at once.

Example file tags​

There are no built-in file tags; you create your own. Because a file can carry more than one tag, you can describe a document from several angles: a power conditioner spec sheet might be tagged both type/spec and equipment/pcs, so it turns up whether you group by document type or by hardware. Prefixes like type/ and equipment/ keep related tags together. Start with a small set and add tags as you need them.

Filtering and grouping​

Use the search box at the top of the tab to filter the list by file name as you type.

Filter​

Click Filter to open the filter panel, where you can combine any of the following:

  • Filter by tag: Show only files that carry the tags you choose. Selecting more than one tag shows files that have any of the selected tags.
  • File type: Images, Documents, Videos, Archives, or Other, based on the file's extension.
  • Uploaded at: A range of upload dates.
  • Uploader: The workspace member who uploaded the file.
  • Size: A file-size range, from 0 up to 50 MB and over.

The filter shows how many files match out of the total. Clicking a tag chip in the list also adds that tag to the filter.

Group​

Open the View menu to group the list. By default, files are grouped by tag: each tag becomes a heading, a file with several tags appears under each of them, and files with no tags are collected in an Untagged group at the end. You can switch to Group by uploader, or choose No grouping to see a single flat list.

Sorting and columns​

The list is sorted by upload date, newest first, both within groups and when grouping is off. Click a column header (Name, Uploaded at, Uploader, or Size) to sort by it instead. The View menu also lets you choose which columns to show; the file name is always visible.

Previewing files​

Click a file to open the File details panel on the right. Use the panel toggle at the top right to show or hide it at any time. The panel shows the file's name, upload date, uploader, and size, a Download link, the file's tags, and a preview of the file.

PDFs and images (PNG, JPG, JPEG, GIF, WebP, and SVG) preview directly in the panel. Click Expand, or click an image, to open the preview full-screen; click the close button or anywhere outside it to return. PDFs are shown in your browser's built-in PDF viewer, so a password-protected PDF asks for its password there; you can also download it and open it locally.

Some files can't be previewed in the panel:

  • Other file types, such as Excel and Word documents, show Preview not available. Download them to open them in the right application.
  • Files larger than 50 MB show Too large to preview. They are stored like any other file; download the file to view it.

Downloading and sharing files​

To download a single file, open the actions menu (⋯) on its row and choose Download, or use the Download link in the file details panel. To share a file with a teammate, choose Copy link from the same menu.

To download several files at once, select them with the checkboxes and click Download in the menu at the bottom of the screen. The files are downloaded together as one ZIP file of up to 50 files with a combined size of up to 100 MB. Files that are still uploading are skipped.

Deleting files​

To delete a file, open the actions menu (⋯) on its row and choose Delete, or select several files and click Delete in the menu at the bottom of the screen. Deleting is permanent, so the dialog asks you to tick an acknowledgement checkbox before the files are removed.